С»ÆƬÊÓƵ

Request to add another approver to your role by filling out the Curricular Request form.

Approvers have the ability to make changes to the proposals by selecting the edit button on the approval site.

If the approver rather send the proposal back to the initiator or a previous approver they can do that by using the rollback button.

For more information on how to edit or rollback a proposal, please visit the Curriculum Management Manual.

If the edits are minor and don’t need consulting, or you have consulted and they are approved, you may make the edits yourself. Please list whatever changes you made in the comment box at the end of the document so others are aware.

All workflows rolled back for edit are sent directly to the role selected. Once the proposal is submitted again, the approval process begins at the step it was sent back to.

If the proposal was rolled back to the initiator, once the initiator submits it again, the approval process begins anew.

The initiator or the previous approvers that the proposal was sent back to are notified by e-mail that you returned a proposal for edit and why. Therefore, it is IMPORTANT for you to enter in the comment box the reason for your action.

You could add that information in the comment box at the top of the proposal.

With the Curriculum Management software, we are able to add curriculum bodies as part of the approval flow. If you would like to do that please fill out the Curricular Request Form.

All Course Catalog Update (CCU) workflows and paper course proposals are archived in ApplicationXtender (Banner Integrated Document Imaging Application) in the Provost-Course-CCP-BDS folder. For more information, please visit the Archives page.

Contact Jennifer Kellogg if you do not have access to ApplicationXtender (Banner Integrated Document Imaging Application).

All submitted proposals can be viewed on the management sites:

• Course proposals:
• Program proposals:
• Policy proposals:

For help on how to search, please consult the Curriculum Management User Manual.

Once a proposal has been submitted, it will appear on the Curriculum Management sites.

• Course proposals: 
• Program proposals: 
• Policy proposals: 

Enter the proposal name (course subject and/or course number, program name or policy name) in the search bar to find the proposal (use * as a wildcard). Click on the proposal name and the proposal will appear underneath the search results.

The "In Workflow" box will appear at the right of the proposal. The approval flow can be seen here, steps that have already been approved will be in green, who is currently reviewing the proposal will be in orange, and pending steps will be in gray. Below the "In Workflow" box there is the "Approval path," here you can see who took action on the proposal and when.

Whenever you need to step away from your proposal, make sure to scroll to the bottom of the form and save your proposal. To access draft proposals, go to the Course/Program/Policy Management site that you were working on and search for the course/program/policy you were working on. Then, click on the proposal and click on the green Revise button at the top right of the proposal.

For initiators, you can only edit the proposal that has not been submitted and are saved as drafts. Once a proposal has been submitted, only an approver can edit the workflow if it is at their approval step.

You can’t. You’ll need to contact the first/next approver and ask him/her to make your change or request that the approver return your proposal for edit.

It is the responsibility of each approver to disseminate the proposal (either by print or PDF) to the committee approving curriculum at that level.

With the Curriculum Management software, we are able to add curriculum bodies as part of the approval flow, as either a notification step or as an approver. If you would like to discuss your options, please contact Jennifer Kellogg.

The proposal will go to the first/next approver, and continue on until all approvals have been met. Each approver will be notified by email when a proposal is ready for their review and approval.

To view a proposal approval flow, search for that proposal on the curriculum management sites, and click on the proposal to view the "In Workflow" box. The "In Workflow" box will appear at the right of the proposal. The approval flow can be seen here, steps that have already been approved will be in green, who is currently reviewing the proposal will be in orange, and pending steps will be in gray.

Contact Jennifer Kellogg to remove the draft proposal.

If you previously saved the proposal, any changes you made before saving will be saved. Open the proposal by searching for it and then clicking on the Revise button to continue your edits.

Once you are ready to share your proposal with colleagues, you can export the document in word, excel or print to PDF.

Scroll to the bottom of the proposal form and click on the Save button.

The Curriculum Management sites, allow you to search for any course/program/policy that has been submitted for approval or has been approved. By searching on the Curriculum Management sites, you can select the course/program/policy you wish to view, and the information about the course/program/policy will appear under the search results.

• Course proposals: 
• Program proposals: 
• Policy proposals: 

Please visit the Curriculum Management Manual for more information.